Information For Exhibitors

2014 Annual Conference
October 26 - 29, 2014
Sheraton San Diego Hotel & Marina
San Diego, California


Advance registration  is now closed. 
On-site registrations are welcome. Learn more.

Vendor Information

There are a number of ways vendor/suppliers to the vacation rental industry can participate at the 2014 Annual Conference.

Vendor Showcase

Note: The 2014 Annual Conference Showcase is sold out.
Collaborate with current and potential clients at the Vendor Showcase. Expanded showcase hours and new elements give you the opportunity to develop partnerships with vacation rental managers who need to know about your services. Click here for detailed registration rates.

Booth Information

Upon receipt of registration, the primary contact from the supplier company will be sent a Showcase Information form to provide additional information about the company, participation, and booth preferences. VRMA will make every attempt to accommodate vendors' booth preferences within reason. Initial booth assignments will be made for vendors registered by September 10, with priority given first to corporate sponsors (Gold, Silver, Bronze), then to conference sponsors, and then according to registration date. Vendors registering after September 10 will be assigned booths on a first-come, first-served basis.
The Annual Conference Showcase will have 8x10 exhibit booths. Each booth will consist of:
  •  8’ high backwall and 3’ high side drape in gray and blue
  • One (1) 7” x 44” one-line ID sign
  • One (1) 6’ x 30” draped table
  • Two (2) chairs
  • One (1) wastebasket
Freeman will be the official exhibitor services contractor for the 2014 VRMA Annual Conference Vendor Showcase. For any items that you may need in addition to what is included in your booth listed above, please view the exhibitor services manual.

The Showcase diagram and booth assignments are subject to change based on the final number of booths needed. To help determine your booth preferences, please view:

Vendor Information & Promotion
To help vacation rental managers learn about the exhibiting companies and prioritize which booths they want to visit, descriptions of all exhibiting companies will be printed in the Showcase Guide. This information will be collected from each exhibitor on the Showcase information form, which will be sent to the primary contact upon Showcase registration. Company descriptions will also be posted online, along with links to exhibitor websites, for attendees to review in advance.
Showcase Prizes

Individual Booth Prizes: All exhibitors are encouraged to provide a prize worth a minimum value of $25 to encourage attendees to visit the showcase and, specifically, your company. Vendors are responsible for collecting participant information, selecting prize winners (however they choose), and distributing prizes. VRMA will collect winners’ names and assist vendors with winner notification. If you include your booth prize on your Showcase Information form, VRMA will promote it to Conference attendees through the Showcase Guide, signage, and advance promotion.
Game Card Prizes: In addition to the individual prizes given by vendors, VRMA will also provide a "grand prize” to encourage attendees to visit all the vendors. Vacation rental managers will be given game cards to be stamped as they play through the Showcase; those who visit every booth will be entered in a prize drawing.

Reserve Meeting Space for Client Meetings or Receptions

Planning to hold meetings or receptions with your current or potential clients? If you would like to book meeting space at the Conference hotel, please submit the meeting request form to VRMA by August 3, 2014. VRMA staff will respond to requests within one week of receipt and, if approved, connect you with the hotel events staff.  Space Request Form

Supplier Schedule
The following times are specific to the Vendor Showcase. Please reference the overall Conference schedule for information on all Conference programs and events. The Showcase will remain open during concurrent sessions, but vendors are welcomed and encouraged to attend all programming.
Sunday, October 26, 2014  
11:00 a.m.– 4:00 p.m. Exhibitor Set Up
5:00-6:00 p.m. New Member and First Time Attendee Reception sponsored by HD Supply
6:00–8:00 p.m. Opening Reception in Showcase
Monday, October 27, 2014  
7:15 a.m.–5:00 p.m. Showcase Open
7:30-8:00 a.m. Breakfast in Showcase
10:00-11:00 a.m. Vendor Showcase Networking
12:00-1:15 p.m. Lunch
2:15-3:15 p.m. Vendor Showcase Networking
Tuesday, October 28, 2014  
7:45 a.m. - 5:00 p.m. Showcase Open
7:45-8:15 a.m. Breakfast in Showcase
10:00-11:00 a.m. Vendor Showcase Networking
12:15-1:45 p.m. Lunch with Annual Membership Meeting
3:00-4:00 p.m. Vendor Showcase Networking
5:00–6:00 p.m. Exhibitor Tear Down
7:00– 10:00 p.m. Party
Wednesday, October 29, 2014  
8:15 a.m. – 12:30 p.m. Breakfast, General Session, Wednesday Workshops