Submit a Presentation Proposal

2015 Annual Conference
October 25 - 28, 2015
Hilton New Orleans Riverside
New Orleans, Louisiana

#vrma2015
 
Call for Presentations Now Open

Ever wanted to speak at the VRMA Annual Conference? Here's your chance!

Presentation proposals are due Thursday, June 4, 2015.  Submit now.

 

VRMA's volunteer Conference Programming Committee, comprised of vacation rental professionals representing a variety of company sizes, locations and models, takes its role in vetting proposals very seriously.

Once all the presentations have been submitted, each committee member individually evaluates and scores each and every submission based on feedback from past attendees, relevance to audience, and key take-a-ways. Scores are then compiled and ranked so that the committee can determine which sessions further the mission of  VRMA.

The committee meets weekly from June through July to make these selections and evaluate proposals; collectively, these volunteers spend hundreds of hours on the selection process alone. Learn more or submit now.
 

2015 Annual Conference Format

VRMA's volunteer Conference Programming Committee, comprised of vacation rental professionals representing a variety of company sizes, locations and models, seeks presentation proposals for the 2015 Annual Conference.

The committee takes its role in vetting proposals very seriously and works through a detailed process to determine the sessions that are accepted. Once all the presentations have been submitted, each committee member carefully evaluates and scores each and every submission based on feedback from past attendees, relevance to audience, and key take-a-ways. Scores are then compiled and ranked so that the committee can determine which sessions further the mission of  VRMA. The committee strives to offer education on a variety of applicable topics and a balanced blend of both managers and supplier/vendors presenters.

The Annual Conference will feature a total of 56 concurrent educational sessions on a variety of topics; programming will be offered in 7 session blocks with 8 breakout sessions per block.

Based on past attendee feedback, the committee strives to achieve the following mix of sessions by topic (subject to change):
  • Accounting/Finance/Legal Issues: 15% of sessions
  • Business Strategy: 20% of sessions
  • Human Resources/Information Technology: 10% of sessions
  • Marketing: 25% of sessions
  • Property Services: 15% of sessions
  • Sales: 15% of sessions
  • New for 2015 Annual Conference: Vacation Rental Trends 
    • Seven sessions will focus specifically on trends in and affecting the vacation rental industry.
For additional information about the format and selection process, visit the Call for Presentations Frequently Asked Questions page or submit your presentation proposal today.
 
    

Proposal Guidelines

All proposals are due Thursday, June 4, 2015.

Presenters will be notified by July 15 if their presentation has been selected. 

Proposals may be submitted by individuals or by a group of presenters. The Conference Committee encourages group presentations to include individuals from multiple companies.

Please note that the person listed as the First Presenter in the form will be the primary contact for VRMA staff and Conference Programming Committee volunteers; during proposal review, the first presenter will be responsible for the coordination of any supplemental material requested by the Conference Programming Committee and will be the person contacted regarding proposal selection or rejection. If selected, the First Presenter will also be responsible for the coordination of the session. Submit your presentation proposal.

 
    

Presentation Format

Most concurrent sessions will be 60 minutes in length. All proposals will be considered for 60-minute sessions.

Two to three proposals will be selected for 110-minute, hands-on workshop-style sessions. When submitting your proposal, you will have an opportunity to indicate if you believe your topic would lend itself well to this style of program and if you are willing to further develop your session content to fit this length.

All concurrent session rooms will be equipped with the following:
  • LCD projector & screen (presenters must provide their own computers)
  • Lavaliere and hand-held microphones for presenters 

Suggested Topics

The Conference Programming Committee strives to provide high caliber experiences for beginning and continuing education for all experience levels and functional levels within the vacation rental management industry. Based on past event evaluations and member requests, we are seeking proposals on the following topic areas. Proposals are not limited to these topic areas; you are welcome to suggest different topics you believe will be beneficial to the industry.

Below is a list of suggested topics with estimates of how many sessions may be offered within each topic (session number estimates subject to change):
  • Accounting/Finance/Legal Issues (Approximately 8-9 sessions will be offered on this topic)
    • Best practices in managing taxes and bookkeeping
    • Measurements and forecasting
    • Keeping up with changing credit card processing regulations
    • Rental regulations
    • Estate planning
    • Risk management
  • Business Strategy (Approximately 11 sessions will be offered on this topic)
    • Competitive analysis
    • Market Trends
    • Establishing new revenue sources
    • Visioning
    • Leadership development
    • Distribution/pricing strategies
    • Selecting vendors and holding them accountable
  • Human Resources/ Information Technology (Approximately 5-6 sessions will be offered on this topic)
    • Identifying critical skills for each department within your company
    • Hiring, firing, and training staff based on essential skills needed
    • Implementing practices that ensure safety of staff members
    • Utilizing performance reviews to improve productivity
    • Emerging technology trends
    • Tools and processes to improve efficiency and effectiveness
  • Marketing (Approximately 14 sessions will be offered on this topic)
    • SEM
    • Social media
    • Branding
    • Website development
    • Other online advertising
    • Public relations
    • Traditional (non-web) advertising
    • Distribution strategy
  • Property Services/Quality Control (Approximately 8-9 sessions will be offered on this topic)
    • Best practices within the areas of housekeeping, maintenance, laundry, pools/hot tubs
    • Training staff on skills necessary to perform their duties most effectively and holding staff accountable to standard practices
    • Effective and efficient operational processes
    • Managing inventory of tools and supplies
    • Chargeability of property services functions
    • Evaluating benefits of in-house versus outsourced services
    • Inspections
    • Interior design
    • Owner relations
  • Sales (Approximately 8-9 sessions will be offered on this topic)
    • Reservations
    • Group sales for weddings and events
    • Creating profitable concierge or guest services
    • Exceptional customer service
    • Driving new revenue
  • New for 2015 Annual Conference: Vacation Rental Trends 
    • Seven sessions will focus specifically on trends in and affecting the vacation rental industry